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Senior Associate, Proposals & Contracts

SENIOR ASSOCIATE, CONTRACTS AND PROPOSALS

Summary:

The Senior Associate, Contracts and Proposals is responsible for creating and/or reviewing Sponsor/Vendor/Physician CDAs, Contracts, Budgets, and Proposals for the Business Development Department.

Duties and Responsibilities:

  • Write text for Proposals, supporting WCCT Global’s (WCCTG) proposed offering and strategy for delivering the project to the Sponsor
  • Strategize with BD Director/Manager, Supervisor, key Operations personnel, and other WCCTG Executives on best way to communicate offering in the Proposal, with the aim being to individualize every single proposal, accurately address key issues and summarize WCCTG’s superior offering within the proposal
  • Communicate information from various internal sources to complete RFP responses
  • Evaluate and interpret collected data from Business Development group and other departments
  • Create budgets for inclusion in Proposals - in both WCCTG’s format as well as Sponsor’s bid grid
  • Utilize WCCTG’s bid grid to show WCCTG’s assumptions for all services in a transparent way
  • Serve as WCCTG liaison to vendors and internal contributors, providing them with requests for budgets (or assumptions), following up as needed, and incorporating into overall proposals
  • Responsible for timely submission of RFP responses, both internally and externally
  • Draft and/or review Sponsor/Vendor/Physician Contracts, Work Orders, Master Service Agreements, and Change Orders
  • Collaborate with BD Directors/Managers on any contract and budget discussions and negotiations with the Sponsor/Vendor/Physician
  • Organize and track status of potential studies in the pipeline
  • Create and/or Review CDAs for Sponsors/Vendors/Physicians
  • Upon approval, execute and/or process for Execution of CDAs, Contracts, MSAs, Work Orders and other legal documents for the BD team
  • Assist other Associates in the completion of RFIs and questionnaires for BD Directors/Managers (as needed)
  • Assist in training and supporting other new hires in the Contracts/Proposals group, as well as the more ‘junior’ Contracts and Proposals Associates
  • Ensure that deadlines are met in a timely manner
  • Escalate issues to Supervisor before they become problems
  • Assist in training and supporting other Associates
  • Attend any commercially-available courses on clinical research deemed important by Supervisor
  • Develop self and maintain knowledge in relevant field at all times
  • Attend the external training sessions/seminars for personal development

Other Duties:

  • Contribute to the Company’s overall business, corporate strategy and activities
  • Perform other related duties as assigned by supervisor and incidental to the work described herein

Technical Requirements:

Requirement

  • Knowledge of the Microsoft Office Suite
  • A proficient user of Microsoft Office Applications including PowerPoint, Word, Excel
  • Knowledge of SharePoint
  • Show proficiency in SharePoint technology
  • Knowledge of Adobe Acrobat
  • Proficient in Adobe Acrobat programs

 

  • Behavioral Requirements:

Requirement

  • Customer focus
  • Understanding the needs of the internal or external customer and keeping them in mind when taking actions or making decisions.
  • Team player – effective participant as a team member and team leader.
  • Can demonstrate significant positive participation on successful teams.
  • Promote a positive team-orientated interaction among peers and between departments
  • Practices professionalism and integrity in all actions.
  • Demonstrates cooperation, self-control, discretion and flexibility to get the work done.
  • Problem solving techniques
  • Able to adapt to a changing environment and demonstrates a “make it happen” attitude.
  • Exhibits professionalism in negotiating sensitive issues.
  • Interpersonal Interaction
  • Demonstrates excellent people skills and a positive attitude.
  • Excellent verbal and written communication skills
  • Effective verbal communication and presentation skills.
  • Ability to write clear, succinct and convincing memos, letters and articles using original or innovative techniques or style.
  • Strong organizational skills
  • Ability to prioritize and to manage multiple tasks as necessary.
  • Attention to detail
  • Produces high-quality, accurate work with minimal oversight.

 

Qualifications:

  • Minimum Bachelor’s degree
  • Minimum of 3 years experience in CRO or other similar Industry Experience
  • Minimum of 5 years experience writing Proposals (in any Industry)
  • Experience with Salesforce.com preferred
  • Extensive experience in planning projects, tracking timelines, and managing multiple tasks is preferred
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