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Unit Assistant

JOB SUMMARY

The Unit Assistant is responsible for the overall administrative support of the Clinical Support Department.  The Unit Assistant works closely with the Clinical Support Supervisor and Nurse Manager to ensure all administrative floor needs are met.

ESSENTIAL JOB FUNCTIONS

  • Maintains binders and logs (including, but not limited to: Equipment, Entertainment, Supply, Shower, etc.).
  • Sends meal requests to appropriate catering company and ensures that requests are received by the study teams in a timely manner.
  • Verifies meal contents and total number of meals received upon delivery.
  • Oversees inventory and places supply orders as needed for the floor.
  • Performs equipment checks weekly and/or as needed.
  • Submits facilities tickets to communicate malfunctioning equipment.
  • Assists with floor set ups and re-stocking supplies for the unit.
  • Performs clerical duties of Research Station Desk, including but not limited to: distributing supplies (towels, razors, etc.), supervising subject walks and bathroom monitoring.
  • Checks in/out items from entertainment log.

Responsible for following all study and non-study regulations including but not limited to:

  • HIPPA
  • OSHA
  • GCP/GDP
  • ICH Guidelines
  • Perform other job related duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

  • Proficient in computer programs including but not limited to:
  • Microsoft Office (Excel, PowerPoint, Word, and Publisher)
  • SharePoint
  • Demonstrate skills including but not limited to:
  • Interpersonal, leadership and professional skills
  • Strong verbal and written communication skills
  • Customer focus
  • Team oriented
  • Problem solving
  • Attention to detail

EDUCATION, CERTIFICATES, LICENSES AND TRAINING

High school diploma or equivalent, previous experience working in a clerical, administrative, or customer service function, or an equivalent combination or experience and education is strongly preferred.
BLS preferred

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

The description of the physical demands and the work environment characteristics here represent those that must be met by an employee to successfully perform and those an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job:
  • Ability to talk or hear.
  • Required to sit 70% of the workday.
  • Routinely required to stand; walk.
  • Must be able to use hands to finger, handle, or feel; reach with hands and arms.
  • Minimal lifting is required, 10 pounds, with assistance and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus when viewing a computer monitor.
  • While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals and risk of electrical shock.
  • The noise level in the work environment is usually low.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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