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Job Summary

The Accountant must effectively coordinate all aspects of payable processing in support of the business needs. This position will communicate and interact with vendors, clients and personnel in meeting payable needs and functions. The Accountant is also responsible for applying generally accepted accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements, and ensure appropriate accounting control procedures are appropriate and maintained per company policy.


Essential Job Functions

Accounts Payable

  1. Work with Vendors to provide data needed to be given appropriate payment terms, and maintain vendor files; respond to vendor inquiries.
  2. Posts payables for budgeting and job cost analysis, after the approver of the payable makes proper categories; prepare and process electronic transfers and payments.
  3. Review all invoices for appropriate documentation and approval prior to payment.
  4. Monitors expenses based on the company travel & expense policy and questions those that seem contrary; maintain historical records by filing documents electronically or in hard copy.
  5. Monitor accounts to ensure payments are within company guideline policies.
  6. Print and process checks; Mail and maintain proper documentation either electronically or in hard copy.
  7. 1099 Maintenance.
  8. Assist with subject payments as needed.

Accounts Receivable

  1. Review study contracts for billing requirements.
  2. Work with Project Managers and Analysts to determine pass thru expenses and appropriate billing.
  3. Prepare and send invoices for pass thru expenses, and contract milestone expenses as needed
  4. Reconcile and prepare Excel schedule for contract and pass thru billings.
  5. Monitor receivable aging.
  6. Perform collection activities, as required.
  7. Categorize receivables for budgeting and job cost analysis.




 High School Diploma required
 Bachelor’s degree preferred


 Personal training as required to maintain job performance
 Be familiar with all procedures in the accounting department
 Minimum 3+ years related accounting experience

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